For exhibitors
General
Holiday Festival 2026 will take place from Thursday 5 to Saturday 7 February 2026 (Brabanthallen, ‘s-Hertogenbosch).
The festival is located in halls 4, 5 and 7 of the Brabanthallen.
Contact details
Email: info@vakantiefestival.com
Address: Arendstraat 33A, 1223 RE Hilversum.
Orders via the webshop will only be processed after receipt of payment. Without prior payment, ordered stand items will not be installed at the start of the build-up.
Cancellations must be made in writing and are subject to the following conditions:
Up to 6 weeks before the start: 100 percent refund, minus €85 administration costs
Between 6 weeks and 30 days before the start: 50 percent refund, minus €85 administration fee
From 29 days before the start until the start: no refund
On-site complaints about services provided must be reported within 48 hours of delivery. Complaints submitted later will not be considered and do not entitle you to a refund.
Invoices can be changed to a different billing address. An administration fee of €85 will be charged for reissue.
Check Toddoo for the most up-to-date floorplan via the exhibitor portal/dashboard.
Thursday 5 Feb
10:00–17:00
Friday 6 Feb
10:00–18:00
Saturday 7 Feb
10:00–18:00
Yes, but not for the public: 17:00–21:00 the festival is only open for the B2B Invite
Exhibitors have access 60 minutes before and 60 minutes after official opening hours.
Valverde is sole freight agent:
vakantiefestival@valverde.nl
Tel: +31 20 653 8555.
It is strongly recommended to have (Public/General) Liability and all-risk insurance appropriate to the value of stand and materials. Vakantie Festival/EA Exhibitions/Brabanthallen accept no liability for damage/theft/injury.
Always state the full stand number including hall name in all communication and orders.
Exhibitor badges can be picked up at the registration service desk in the main entrance of Hall 5.
The opening hours of the registration service desk are:
Thursday 5 February
08:00 to 18:00
Friday 6 February
08:00 to 18:00
Saturday 7 February
08:00 to 18:00
Opening hours are subject to change.
About two weeks before the build-up, you will receive additional on-site information by email, including information about the build-up badge.
Stand construction/dismantling
EA Exhibitions has been appointed by the organization as an official exhibition contractor.
Contact details
Email: vakantiefestival@eaexhibitions.com
Phone: +31 20 26 23 272
Address: Zekeringstraat 36B, 1014 BS Amsterdam.
The set-up times for ‘space only’ stands are as follows:
Monday 2 February 2026
Tuesday, February 3, 2026
Wednesday 4 February 2026
Please note: all empties must be removed from the halls by 4:00 PM at the latest.
Wednesday 4 February 2026 (depending on package) from 12:00. Deliveries before this time are not permitted.
Only finish/decorate. No real construction work such as painting, sawing, drilling, flight cases or tools.
The dismantling of the stands will proceed according to the schedule below:
Saturday 7 February 2026
Empties are brought back in this phase.
Sunday 8 February 2026
This is the end of the phasing out period.
No, early dismantling is expressly prohibited. Finishing may only start after official closing time.
No later than Wednesday 4 February before 16:00. Unpacked crates can be removed and are then no longer accessible.
Yes. Emergency aisles must remain free at all times; Blocking may result in removal of materials.
Safety shoes (at least S3) and safety helmet are mandatory in all construction areas; without PPE will be refused entry.
Rigging must be applied for by 8 December 2025 . Applications submitted after this date will no longer be considered.
The following information must be provided with the application:
Static calculations, signed by a responsible party
The maximum load is 250 kg per rigging point, including truss, safety, lighting, banners and any (chain) hoists.
The following building heights apply to stands in halls 4, 5 and 7:
For ‘space only’ stands, a minimum wall height of 2.5 metres applies.
White shell scheme stands are not permitted. Stand walls must always be provided with colors and/or graphics.
At least 50 percent of the stand walls must be decorated with visuals, graphics or LED screens.
Walls or wall sections that are visible to other exhibitors from the rear, or that are higher than 2.50 metres, must have a sleek and even white finish and may not contain branding.
It is not allowed to use the walls of adjacent stands for your own purposes.
Floor coverage is mandatory for all stands.
Carpet may only be attached with approved carpet tape. After the event, all tape must be completely removed. If this is not done, the disposal costs will be charged.
In the case of a platform or floor with a height difference of more than 2.5 cm , the installation of a ramp (driveway) is mandatory.
Each space-only booth must be approved by EA Exhibitions prior to assembly. Delivery: technical drawings + 3D visuals (incl. ceiling plan if applicable).
Deadline: 1 Dec 2025.
Yes. A maximum of 20% may be closed; At least 80% must remain open. Place walls at least 1 m within the stand contour for visibility/transparency.
Due to limited build-up time, Valverde is the only party allowed to unload/unload.
Facilities
Catering runs through Brabanthallen/Libéma.
Email: planbureau@libema.nl.
No, setting up your own Wi-Fi network is not allowed. Wi-Fi or wired internet can be ordered via the webshop.
Yes, there is a general Wi-Fi in public areas. For stable business use, a fixed (wired) connection is recommended.
Stand packages (including Standard/Deluxe/Premium/Standard festival unit/Economy festival unit) include a main connection: 230V, 3kW. Space-only stands do not include electricity.
Power is supplied from floor ducts. With raised floors, the distribution point must remain accessible.
Yes, for safety and fire reasons, all electrical appliances must be switched off when leaving the stand.
Two hours after closing on the last day of the fair, the electrical supply is switched off (safety measure).
A form on which you indicate the desired positions of power points with dimensions and position orientation. Deadline: 15 December 2025.
Yes, water and drainage are connected by the venue to the nearest supply point. The connection must be easily accessible.
Aisles are cleaned daily by the organization outside opening hours. Cleaning the stand and disposing of waste is the responsibility of the exhibitor.
Yes. There are ‘Hostess’ (reception/hospitality) and ‘Engager’ (proactive for activation/leads). Minimum 4 hours per booking; Quotation via online form. Badge for hostess is included in the quote.
Yes, stand security can be ordered via the exhibitor portal (recommended for valuable items).
House rules during festival holidays
During the festival, the noise level may not exceed 75 dB. Work at >80 dB during construction/dismantling must be reported and approved in advance.
The use of external caterers is not permitted. Selling food and drinks to other exhibitors is also prohibited. Catering must be ordered via the official webshop. Violation of these rules can lead to a fine. Exceptions are only possible after prior permission from the Brabanthallen via planbureau@libema.nl.
The deadline for ordering catering is January 23, 2026.
Exhibitor/stand builder disposes of their own waste during construction and dismantling. If you leave your waste behind, costs will be charged. If you do not dispose of waste yourself, it is mandatory to order waste containers via the webshop (per m²).
Exhibitor/stand builder disposes of their own waste during construction and dismantling. If you leave your waste behind, costs will be charged. If you do not dispose of waste yourself, it is mandatory to order waste containers via the webshop (per m²).
You may take photos/videos of your own stand and team, but make sure that other visitors/exhibitors are not recognizable without permission.
Photos/videos of other people’s products/stands without written permission is prohibited. Video recording equipment in the venue is prohibited without written permission from the organization.
Exhibitors receive 5 free exhibitor badges per day for the first 21 m² of stand space. For every additional full 5 m², you will receive 1 extra badge per day.
Additional exhibitor badges can be ordered for a fee of €10 per badge. The exact order route is stated in the manual.
Wearing a personal badge is mandatory during the stay in the venue. No access to the halls is allowed without a badge.
In all communication and orders to the organization and contractors, the full stand number including hall name must always be stated.
Exhibitor portal
Because through the portal you can manage lead scans, update your company profile in the event app, track invitations/registrations and monitor participants in your sessions, among other things.
You view all scanned leads, set up lead questions for your team to fill in after a scan, and you can export all lead data after the event.
You update the company information that visitors see in the event app (logo, contact details, description). Changes will be reflected in the app as soon as you save.
You share a unique registration link and see which participants have registered via your link. You will receive a notification when they arrive at the event.
You can see which participants have registered for your sessions and thus follow/monitor your sessions.
Via the invitation email: click on ‘Click here to join the portal’, set a new password and then log in with your account.
Add a profile picture and fill in your contact details so that your profile is complete.
On the dashboard on the homepage. There you can see, among other things, scanned leads, incomplete profiles and (workshop) participants.
Go to ‘Scan management’ → ‘Questions’ → click ‘Add new’ and add the desired questions for your team.
In the overview of questions, you will see ‘Required’. This allows you to set whether a question is required (where available).
Go to ‘Company profile’, add logo, contact details and description and click on ‘Save’.
Update and save the company profile in the portal; The changes will then be reflected in the app.
Yes. Go to Files and click Add new to upload files like brochures or presentations for app users.
Go to ‘Team overview’ → ‘Add new’ and enter at least first name, last name and email address.
When adding the colleague, turn on the option ‘Allow to manage the company’. The colleague will then receive an email to log in.
You can add someone as a contact/team member; only “Allow to manage the business” will also allow that person to sign in and manage the business account.
Go to ‘Invitations’ → ‘Overview of registration links’, copy your company’s unique link and share it via social media, website or other channels.
Yes, in ‘Invitations’ you can see the registered users/participants who come in via your unique link.
Yes, according to the manual, a notification will be sent to you when these participants arrive at the event.
Go to ‘Scan management’ → ‘Overview of lead scanning’ and click on ‘Export’. You then download an Excel file with contact details and answers to lead questions.
The contact details of scanned leads plus the information/answers to the lead scanning questions you and your colleagues have completed.
Before the event: add lead questions, complete your company profile, upload relevant files, add colleagues and share your registration link.
Your personal profile (photo/contact), company profile (logo/description/contact), lead questions in Scan management and possibly team members + files.
No: After Saving, the changes will be reflected in the app.
The cosiest start to your holiday
Experience the ultimate day out. Experience it for yourself from 5 to 7 February 2026.
Children up to 9 years old
for free!